Managing visitor and personnel entry in a building is a vital part of any of any business security system. In the past, businesses relied on token-based identification such as access cards, PINs or punch-in punch-out cards to allow entry – however, these are often prone to abuse and issues like buddy clocking and ‘ghost’ workers. Today, biometric systems have risen to the forefront of security and access control as the most sophisticated technology for authentication, verification and identification purposes.
A manager’s strength is revealed in the ability to make the right decisions for the good of the company and the employees that report to them. Time and attendance tracking is a critical component of this role to ensure the most effective use of people and resources.
In the past, managers relied on simple spreadsheets to track time and attendance, however, this proved to be a time-consuming task prone to human error. Today, advances in Cloud-based applications have allowed managers to automate basic aspects of time and attendance while providing them with unprecedented access to information for better, more strategic decision making.
Optimising the use of labour and resources with time and attendance solutions
With the current economic challenges that South Africa is facing, more and more companies are looking for new ways to reduce costs, increase productivity and make better decisions. Often, the first places they look to cut costs is the supply chain, production processes, delivery systems and even retrenchments. However, what they don’t realise is that there is another way to meaningfully reduce operating costs while boosting productivity at the same time. The answer lies in complete workforce management with time and attendance solutions. Continue reading…
If you’re currently shopping around for a solution to track your workforce’s time and attendance, you’ll know that there are a lot of options out there.
When it comes to automated time and attendance systems, each vendor boasts their own array of fancy tech features that promise to save you time, money and nerves – but how do you know what options are nice-to-haves, need-to-haves or completely unnecessary?
Using ERS Biometrics helps you save on payroll every month. It immediately takes control of leave taken helping you manage your payroll more accurately.
With ERS Biometrics fingerprint to payroll you will make life a lot easier for yourself. Gone are the days of running around to get payroll finalised
Implementing the ERS Biometrics Clocking System can help you reduce costs drastically by monitoring hours worked, leave and preventing fraud
Labour force management is ranked as one of the four most critical issues facing businesses in 2016. Companies lose millions of rands annually through poor human resource, project and time management.
By Implementing a Time & Attendance solution you are equipping yourself with a powerful business tool that will improve you staff attendance and productivity.
Evidence shows that Biometric Time & Attendance solutions not only manages the attendance and punctuality of employees but delivers a tangible Return on Investment.
One of the immediate benefits you’ll see is a saving on you monthly/weekly payroll. In many cases companies will see savings of up to 15% within the first few months.
This stems from implementing stricter controls and accountability that comes with a Time & Attendance solution.
Just a few of the benefits include:
- A decline in absenteeism as unreported sick days no longer slip through the HR cracks.
- Punctuality and work hours improve when closely monitored, ensuring that there is no unaccounted for Short Time.
- Increased productivity through proper attendance reduces the need for unforeseen Over Time & where Over Time is worked it is closely managed.
- The introduction of automation results in a drastic reduction in the time needed to manage employee attendance, sick leave and absenteeism..
- With SmartPhone enabled technology supervisors can remotely manage their employees Time & Attendance, increasing their own productivity as a consequence.
Businesses of all sizes and in any industry can benefit from the introduction of the controls and automation coupled with the implementation of a biometric Time & Attendance solution.
Back in the day
The old way of doing time and attendance management has undergone a great overhaul.
Manual input is a thing of the past and today we have systems that automatically record and calculate times worked, overtime, annual or sick leave balances and even wages – based on these records.
Things have become easier
With the systems available to us in this day and age, even the trickiest calculations have become a breeze. Should an employee work shifts that run over two days (say 7pm to 7am) and one of those days fall on a public holiday, the system can easily calculate the different wage variations (normal vs. overtime). Leave can even be captured in advance and managed in a professional way.
These systems run automatically and can send out daily email reports if required. All that the administrator needs to do is capture the exceptions that the system will highlight, such as early or late clocking in, absent workers, special overtime and the likes. The system has easy to understand sections with filters that allow the user to view the information relevant to their particular query.
No more wage headaches
The best part is that these systems can integrate with your company’s payroll system, without much effort. No need for manual input anymore. The required information can be exported into the payroll system and paying wages becomes as simple as pressing a button.
All these functions immensely benefit your HR department – giving them more time for other issues that require their attention.
Your company also saves a great deal of money, as the need for additional HR personnel is reduced. Your records will be more accurate and it will be easy to spot any irregularities – as these systems can pinpoint repeat ‘offenses’ such as coming in late, not clocking in etc.
In this way you can manage your staff better, ensuring everyone is kept accountable for their hours.
Another great benefit of these systems is that they can capture time of arrival, breaks taken, overtime worked, leave submitted as well as time of departure. As an employer you can have a full record of each employee’s daily work schedule.
You can stay on top of things and ensure your business runs efficiently and successfully. And all the effort you used to have to go to when doing manual capturing of timesheets and the likes, can now fall away.
This truly is the future of time and attendance management.
Keeping track of your employees’ hours is an intricate part of running a business. Not only do you have to deal with shifts, overtime, annual and sick leave, but you also have to know about employees who regularly stay away from work, or only work a small amount of hours.
Back in the day
Companies used to have an intricate manual system where employees needed to fill in an attendance register when commencing and leaving work. This took up many HR resources and created a great deal of paperwork. Cost efficient? Not at all.
Then came punching in systems, where employees had cards that they needed to punch into a console in order to record their arrival and leaving times. This system could be cheated easily, as anyone could punch in a colleague, without management knowing. Later came access cards, and pin pad clocking in systems. These were more secure and also helped with reports on hours worked, but their data still needed to be captured and integrated manually with other business systems such as payroll and leave tracking software.
Today this is a thing of the past. With the new generation of time and attendance software all systems ‘speak’ to each other with ease. No more need for hundreds of manual processes – as the system is able to automate its output and link directly with your payroll system.
This saves time and therefore money. Fewer HR resources are required, freeing up time for other, more important things.
These time and attendance systems are quite clever – as they are capable of handling clock management, overtime (even preloaded overtime), shifts, leave, direct communication with payroll and delivering detailed reports.
Secure and accurate
When it comes to security, there are various ways to ensure that your system is accurate. You could, for instance, use fingerprint readers to recognise your employees. Such a system, in conjunction with a time and attendance system can work well in perfect conjunction.
Should you require somewhat less serious security, you could opt for an access card or token to be used when clocking in and out.
Either way, by using a time and attendance system, you are in a position to understand the trends of your employees’ work hours and habits. With the system it is easy to track late-comers, regular absenteeism, employees that work shorter hours than they’re supposed to, and much more.
It is also simple to capture any exceptions on the system, such as special leave, or meeting attendance off-site.
All in all this system will save you time, money and effort, and it might just make you sleep better at night.